Import - Check Outs

Description

The Datapel Inventory Controller Series supports a number of Data Exchange interfaces. Using the DataEx interface configuration information can be IMPORTED and EXPORTED from the ICXE database.

This feature allow Administrators or Consultants to quickly configure the Inventory Management System Workspace with datasets already prepared in Excel or via export from other systems. Likewise, information already entered or captured by an Inventory Controller workspace can be exported to provide External Systems indirect access to stock tracking datasets.

Import Format

The format supported IS:

TSV (Tab Separated Variables)

Import Header

XE import recognises and skips header record.
All Headers must be kept in a particular sequence (refer to table below and sample attachment file).

Detail Steps

The following support note describes how the ICXE files should be formed and how they are imported into the ICXE.

1. Create a folder that will be used to hold Import/Export files.

It is recommended that .txt file be named by their import/export type. (Transactions, Items, Suppliers, Customers, Shipping Methods, Custom Lists, Users)

2. Once preparations are complete within Excel save the transaction import file as a text (tab delimited).

3. Select File, Import, Transactions... then selcted the transaction type (All Types, Check In, Check Out, Transfer).

4. Select Import Transactions... and browse for the .txt file. Once selected Open File.

To check the system details of import the Status Report should be used.

CHECKOUT HEADERS and FIELDS

Table below Provides an overview of ICXE the transaction headers and a description on each field.

Attached is an .txt sample file of a Check Out Transactions Import File.

Field	Type	Max	Required	Notes
Transaction Type	Varchar	2	Y	Must be set to CO for CHECKOUT
Item Number or Barcode	Varchar	20	Y	Required either ItemNumber or Barcode
Quantity	Integer	15	Y	Required integer only
UOM	Varchar	10	N	Defaults to inventory quantity - future use
BRN / Batch-Serial#	Varchar	50	N	If left blank the UNTRACKED code is used (~)
LOT #	Integer	5	N	If left blank 0 is used
Expiry	Datetime	15	N	If left blank no expiry date is applied¹
LocationID	Varchar	50	Y	Location CardID (exact name of Location) to desptach from.
BinID	Varchar	50	N	Bin CardID (exact name of Bin) goods to be despatch from.
DstLocationID	Varchar	50	I	Ignored, used for Transfers Only
DstBinID	Varchar	50	I	Ignored, used for Transfers Only
Reference	Varchar	15	N	If left blank CO-XXXX-XXXX format code is substituted
CheckInDate	Datetime	15	N	If left blank the current date is used¹
ContactID	Varchar	20	N	If left blank Location CardID is used
Username	Varchar	20	Y	User login identification
Comment	Varchar	100	N

¹ Datetime format is dependent on your Regional settings either DD/MM/YYYY or MM/DD/YYYY e.g. 23/12/2010 or 12/23/2019 is acceptable.

ERRORS and EXCEPTIONS

If a Required field is missing the transaction group is skipped - an error log is written to SYSTEM STATUS REPORTER
If a Duplicate Serial / Batch Number is scanned with incorrect EXPIRY DATE - an error log is written and EXPIRY DATE IGNORE
If a field exceeds the specified CHAR WIDTH it will be truncated
If CONTACT ID or LOCATION ID not found the transaction group is skipped.
If ITEMCODE not found the transaction group is skipped.

Related Information

Importing Data Files